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(3) Meeting of the Board.– (1) The Board shall
ordinarily meet once in a month , or often, if
necessary, at the office of the Board at Eranakulam
or at any other place on such date and at such
time,as may be fixed by the Chairman.
(2) An extra-ordinary meeting of the Board may be
held whenever called for by the Chairman on his own
initiative or on the requisition in writing of not
less than five members, specifying the purpose for
which the meeting is to be held.
Provided that at such an extra ordinary meeting the
business for which the meeting has been convened
alone shall be considered.
(3) Notice of the place, date and time of the
meeting, the agenda of the meeting and the copy of
the minutes of the previous meeting shall be
circulated to all the members by post under
Certificate of posting or by hand delivery or by
courier service to their usual places of residence,
at least nine clear days before the date of an
ordinary meeting and three clear days before the
date of an extra ordinary meeting.
(4) Five members of the Board shall form the quorum
at any meeting of the Board, In the event of
sufficient number of members not being present at
the meeting to constitute quorum within one hour
from the scheduled time of the meeting, the meeting
shall stand adjourned to such date as may be fixed
by the Chairman.
(5) Agenda for the meeting shall ordinarily be taken
up in the order in which they appear in the notice
of the meeting, unless the majority of the members
present agree, to give preference to any item on the
agenda. No item, which is not listed in the notice
of the meeting, shall be taken up at any meeting
unless all the members agree to it. Adjourned items
of the previous meeting shall be taken up in
previous meeting shall be taken up at any meeting
unless all the members agree to it. Adjourned items
of the previous meeting shall be taken up in
preference to all other matters.
(6) The Chairman shall be responsible for the
orderly conduct of the meeting and his decisions on
the objections and points of order raised at the
meeting shall be final.
(7) Matters in the Agenda, which could not be taken
up ar a meeting for want of time or any other reason
shall stand adjourned to the next meeting.
(8) Minutes of the proceedings of the meetings of
the Board shall be recorded in the minute’s book
maintained by the Secretary and such minutes book
shall be signed by the Chairman of the meeting and
shall be confirmed at the next meeting of the Board.
Minutes so recorded shall be the authentic record of
the proceedings of the meeting. The minutes of the
proceedings of each meeting shall be drawn up in
Malayalam or in English.
(9) Urgent matters may be decided by circulation
among all members of the Board, provided however
that no such decision shall be taken unless the
majority of the members agree. The Board at its next
meeting shall ratify all such decisions.
(10) The Secretary of the Board shall authenticate
any order or decision of the Board. |
